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catering order guide

With our extensive experience in catering events of all types and sizes, we’d like to offer the following guide for you to use in planning your events!

consider the crowd.

Before ordering, consider the appetites you are serving. In our experience, for example, a retired ladies' luncheon would require a lighter menu than, say, a fraternity reunion dinner for middle-aged men. Demographics can make a difference, but you know your guests best!


when and...when?

Time of year, time of day, and event length are all things to keep in mind. The longer your event, the more folks will eat. And if your event lies at a ‘normal’ mealtime (breakfast, lunch, dinner), then be prepared to serve a full meal - or not...just let your guest know ahead of time! ↴


set the tone (before the table)

When you send out your invitation, make sure to communicate with your guests on what to expect for food. If they’re anticipating dinner and only get cake, you’ll have a hangry crew on your hands!

Colorful Envelopes

seasonal considerations.

If your event is outside in the heat of July, your guests may have a smaller appetite than during cooler months. Bump up the beverages and go light on bites. If your event is mid-winter, guests may come with a heartier appetite. Go for the heavier, warm dishes and consider some seasonal sweets!

where & how.

Where will your event take place? Keep in mind venue policies, offerings, and layout. Where will you serve items at the venue? Consider how much space you have to work with and how accessible the food will be for guests (don't hide the buffet line!). 

How will you serve each item? Plan ahead to keep hot items hot and cold items cold! If you are serving hot items, consider chafing dishes*, avoid plastic tablecloths and/or bring hot pads to protect the tables!

*Visit AAA Party Rental for event rentals, if needed.

french breakfast spread_wiley baby showe

ordering hors d’oeuvres

Please note: in order to streamline our menus, each tray is approx. 36 bites. 

Below you will find our suggested ordering quantities.

- suggested bites per person -

Event Type
Event Description
Cocktail Hour [30-60 min. before dinner]
2 - 4
2+ Items
A light snack before the main event: dinner!
Pre-Meal Event [1.5-2 hours]
4 - 6
3+ Items
A short event between ‘normal’ meal times.
Heavy Hors D’oeuvres [2-4 Hour Event]
8 - 10
4+ Items
A longer event between ‘normal’ meal times where people are grazing or coming in waves.
Dinner Replacement [4+ Hour Event]
12 - 15
6+ Items
A full blown meal!

- menu items by popularity -

Approximate number of bites/servings we estimate each person will take per tray.

Based on mixed crowd of men and women with 3+ items.

0.5-1 Bite/PP
1-2 Bites/PP
2-3 Bites/PP
Mediterranean Dip Trio
Tomato Bruschetta
Classic Italian Meatballs
Veggie Crudites
Fruit & Cheese
Sausage Stuffed Mushrooms
Goat Cheese Tartlets
Roasted Shrimp Cocktail
Hot Spinach Artichoke Dip
Hummus Trio
Bacon-Wrapped Goat Cheese Dates
Beef Tenderloin Crostini
Cranberry Cheese Ball*
Peach Bruschetta*
Americana Charcuterie
Baked Brie*
Shrimp Cocktail
Sandwich Sliders [3-4 Bites/PP]
Goat Cheese Dates
Spinach Artichoke Mushrooms
Seasonal Fruit



ordering example.

  • Event Details:

    • 2-4 PM (Pre-Meal Event)

    • 50 Guests

    • On the invite: "Join us for light eats & drinks"

  • Menu Picks: 

    • Goat Cheese Tartlets

    • Tomato Bruschetta

    • Classic Italian Meatballs

  • Recommended Order Quantities:

    • Total of ~4 bites/pp 

      • (1) Tray of Tartlets

      • (2) Trays of Bruschetta

      • (3) Trays of Meatballs

1 tray =
36 bites

Americana Charcuterie 1.jpg
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